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Travel Information

Travel Budget

The eSDO travel budget is based on the MSSL-UCL travel guidelines. Most of the project travel will be within the UK or to Palo Alto, but more subsistence information will be added as and when travel to other countries becomes applicable. Travel expenses, such as planes, trains, taxies, buses, car rental, airport parking, car / cycle mileage, etc. should be claimed in addition to the subsistence amounts. If it is possible to purchase plane and train tickets ahead of time to get the Saver fares, that would be great. If, don't worry about it.

Car and Cycle Mileage

Vehicle Length of journey
Car 40p per mile for destinations up to 75 miles from home / lab (return journey 150 miles). No passenger allowance.
Car 25p per mile for destinations over 75 miles from home / lab (>150 miles return journey). This amount to be claimed for the WHOLE journey. (For some journeys it may be better to claim 150 miles at the higher rate - choose whichever option works better for you.) No passenger allowance.
Motorcycle 24 p per business mile. No passenger allowance.
Bicycles ~ 10p per business mile (need to confirm)

Night subsistence

Country Location Accommodation + Meals
United States San Fransisco $190
United Kingdom London 96
" Elsewhere 81
" Staying with friend / family 25

Day subsistence

Country Over 5 miles from base Subsistence
United Kingdom over 5 hours 6
" over 10 hours 21

"NB: Day subs can be claimed after night subs. Provided that the over 5 or over 10 hours conditions are met following the elapse of 24 hours (or multiples)."

Expense Forms

Please print out the appropriate form, fill in, attach all receipts and tickets (the finance office prefers tickets to receipts) and mail to ElizabethAuden:

MSSL Holmbury St. Mary Dorking, Surrey, RH5 6NT

UCL will issue a cheque that will be forwarded back to you.

-- ElizabethAuden - 14 Jan 2005

Topic attachments
I Attachment History Action Size Date Who Comment
Microsoft Word filedoc ForeignTravelExpenses.doc r1 manage 30.5 K 2005-01-14 - 16:26 ElizabethAuden Foreign travel expenses form
Microsoft Word filedoc UKNonTravelExpenses.doc r1 manage 28.0 K 2005-01-14 - 16:25 ElizabethAuden UK Non-travel expenses form
Microsoft Word filedoc UKTravelExpenses.doc r1 manage 30.0 K 2005-01-14 - 16:26 ElizabethAuden UK travel expenses form
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Topic revision: r2 - 2005-01-14 - ElizabethAuden
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